Senior Events Coordinator - FTC 6 months

Company Description

Air Charter Service is a global provider of bespoke air charter solutions, delivering seamless private, commercial and cargo services. We work with a diverse client base ranging from UHNW individuals to entertainment groups and sports organisations.

We're looking for a proactive Senior Events Coordinator to join our busy team at our Surbiton HQ. As a Senior Events Coordinator, you will play a key role in the planning, coordination, delivery and evaluation of ACS's global events programme. Working within a fast-paced events team, you will be responsible for the end-to-end delivery of a diverse portfolio of events that support ACS's commercial, marketing and brand objectives. This role involves coordinating and delivering global events ranging from exhibitions and sponsorships to networking, hospitality and brand engagement activities, as well as new event opportunities that arise throughout the year. You will work closely with sales, marketing and operational teams, alongside venues, suppliers and event organisers, to ensure every event is delivered to a high standard, on time, within budget and with measurable results.

** Please note: This position is a 6 month fixed term contract **

Job Description

Key Responsibilities will include but are not limited to:

• Manage the end-to-end planning, coordination and delivery of multiple events
• simultaneously, from concept and proposal through to execution and post-event evaluation.
• Coordinate and deliver a diverse portfolio of global events, ranging from exhibitions and sponsorships to networking, hospitality and brand
• engagement activities, as well as new event opportunities that arise throughout the year.
• Develop event plans, project timelines and schedules to ensure successful delivery against objectives and deadlines.
• Support the planning and execution of integrated event marketing
• campaigns across email, social media, CRM and other digital channels to drive attendance and engagement.
• Coordinate exhibition stand projects, including design, graphics, production, logistics, installation and dismantling.
• Brief and collaborate with internal design teams and external suppliers to produce high-quality event assets, branding and collateral.
• Manage event registrations, exhibitor portals, attendee communications and event administration requirements.
• Coordinate all event logistics including venues, accommodation, travel, catering, transportation, shipping and supplier management.
• Manage domestic and international event shipments and logistics.
• Build strong relationships with organisers, venues, suppliers and internal stakeholders across global sales and marketing teams.
• Negotiate with suppliers and vendors to maximise value and ensure cost-effective delivery.
• Support budget management and track event expenditure.
• Monitor event performance, collect attendee feedback and produce post-event reports with recommendations and actionable insights.
• Maintain event inventories, promotional materials, merchandise and branded assets.
• Attend and manage events onsite, overseeing setup, live event operations, troubleshooting and event breakdown.
• Represent ACS professionally at events and maintain exceptional standards of customer service and brand presentation.
• Identify opportunities to improve processes, attendee experience, engagement and event performance.

Qualifications

• Bachelor's degree in Events, Marketing, Communications, Business or a related field, or equivalent industry experience.
• Minimum 4-6 years' experience delivering corporate events, exhibitions, or related event activities.
• Proven experience delivering business-to-business events.
• Strong organisational, communication and stakeholder management skills.
• Experience managing multiple projects, suppliers and budgets.
• Willingness to travel and work occasional evenings and weekends as required

Additional Information

• 6 month fixed term contract
• 22 days annual leave
• Free daily breakfast & lunch in our office canteen "The Hangar"
• Free onsite gym with classes
• 2x "giving back" charitable days a year
• Onsite car park
• Private healthcare and Pension