Executive Office and Workplace Manager

Office: London Group Headquarters

The Role

As three businesses come together to form one group, we are establishing a new London

headquarters at Monument. We are seeking an experienced and highly professional

Executive Office & Workplace Manager to support the effective day-to-day operation of the

London office and provide a high standard of support to Board members, Executives,

employees and visitors.

This is a visible and trusted role combining Executive and Board support, office and workplace

operations, business administration, employee experience and property administration. The

successful candidate will be highly organised, dependable and proactive, with the judgement

and confidence to anticipate requirements, manage competing priorities and ensure matters

are followed through effectively.

The London office is located within a serviced building. The role will be the principal internal

point of contact for office and building-related matters.

The role will also oversee the administration of the London and Manchester office lease

agreements.

To learn more, please visit us at: www.prescienthg.com.

Key Responsibilities

Executive, Board & Business Support

Coordinate arrangements for Board, Executive Leadership Team and other senior

meetings, including rooms, technology, documentation, catering and refreshments.

Anticipate practical requirements for senior meetings, office visits and external guests,

providing professional and discreet on-site support.

Liaise with Executive Assistants, senior stakeholders and meeting organisers to

ensure arrangements are delivered effectively.

Support colleagues, where required, with calendar management, meeting scheduling

and appointments.

Maintain appropriate office and business documentation and support the preparation,

collation and distribution of communications, presentations and other materials.

Coordinate central office communication channels, including shared email and

telephone contact points where applicable, ensuring enquiries are handled or directed

appropriately.

Provide occasional logistical or travel coordination support for senior stakeholders

where required.

Workplace Operations & Building Coordination

Take day-to-day ownership of the London workplace, maintaining a professional,

organised and welcoming environment.

Maintain a visible presence in the office, identify requirements or issues proactively

and ensure appropriate follow-through.

Oversee meeting rooms, desk bookings, office supplies, tea/coffee and kitchen

provisions, including the main and Boardroom kitchens, deliveries, access

arrangements and other routine office requirements.

Act as the principal internal contact for the serviced building management team,

coordinating and following up matters relating to cleaning, maintenance, security,

access, heating and ventilation, waste, utilities and other building services.

Coordinate with IT on office and meeting-room technology and escalate technical

issues where required.

Coordinate contractors, office suppliers and services outside the building provision,

including relevant invoices and expenditure.

Support workplace health, safety, fire and emergency arrangements in coordination

with building management and appropriate internal stakeholders.

Coordinate onsite onboarding and workplace arrangements for starters, leavers and

team changes with People/HR and IT, including equipment readiness, office tours and

health and safety induction.

Maintain relevant workplace procedures, records and operational documentation and

identify opportunities to improve office efficiency and service standards.

Property & Lease Administration – London and Manchester

Oversee the administration of the Group’s London and Manchester office lease

agreements.

Maintain accurate lease documentation and monitor key dates, obligations, notices,

renewals, rent reviews and other relevant milestones.

Support lease renewals, negotiations and other property-related projects through

effective coordination of internal and external parties.

Employee Experience & Events

Support a professional and welcoming experience for employees, candidates, clients

and visitors to the London office.

Oversee the office sub-reception and coordinate visitor and front-of-house

arrangements with the building's main reception, including access requirements.

Play an active role in the planning and coordination of internal events, town halls, team

activities and other engagement initiatives.

Support the Talent Acquisition team with the coordination of recruitment interviews and

candidate visits, including scheduling interview calls and meetings, arranging

calendars, meeting rooms and video links, and providing onsite support during

interview visits.

Work with People/HR and other teams to support a positive workplace culture and the

integration of the three businesses into one Group.

Experience & Skills

Essential

Relevant experience in an Office Manager, Workplace Manager, Executive Office

Manager or similar role within a professional corporate environment.

• Experience supporting Board members, Executives and senior leadership teams.
• Strong organisational and prioritisation skills, with a demonstrated ability to anticipate

requirements and take ownership of matters.

Professionalism, confidence and sound judgement when working with senior

stakeholders, clients and external visitors.

Strong workplace and office-management experience, including liaison with building

management, landlords, managing agents or serviced-office providers.

Experience coordinating meetings, calendars and business administration in a fast-paced

professional environment.

• Excellent attention to detail and high standards of execution.
• Strong written and verbal communication and stakeholder-management skills.
• Ability to manage changing priorities calmly and effectively.
• Experience working with suppliers, invoices and workplace expenditure.
• Strong proficiency in Microsoft Office and/or Google Workspace.

Desirable

Experience administering commercial office leases or supporting property management

activity.

Experience supporting an office move, new office opening or significant workplace

change.

• Experience working within a serviced or managed-building environment.
• Familiarity with UK workplace health and safety requirements.
• Experience working within an organisation undergoing integration or organisational

change.

Personal Attributes

The successful candidate will demonstrate:

• A proactive, dependable and highly organised approach.
• Professionalism and credibility with senior stakeholders.
• Strong judgement, discretion and attention to detail.
• A practical and hands-on approach.
• Strong ownership and follow-through.
• The ability to anticipate requirements and manage changing priorities effectively.
• A collaborative and service-oriented approach.

About Prescient Healthcare Group

Prescient® is a pharma services firm specialising in dynamic decision support and product

and portfolio strategy. We partner with our clients to turn science into value by helping them

understand the potential of their molecules, shaping their strategic plans and allowing their

decision-making to be the biggest differentiating factor in the success of their products. When

companies partner with Prescient, the molecules in their hands have a greater potential for

success than the same science in the hands of their competitors.

Founded in 2007, Prescient is a global firm with a footprint in ten cities across three continents.

Our team of nearly 500 experts partners with 27 of the top 30 biopharmaceutical companies,

the fastest-growing mid-caps and cutting-edge emerging biotechs, including some of the

biggest and most innovative brands. More than 80% of our employees hold advanced life

sciences degrees, and our teams deliver an impressive depth of therapeutic, clinical and

commercial expertise.

Prescient has been a portfolio company of Bridgepoint Development Capital since 2021 and

Baird Capital since 2017. For more information, please visit: www.prescienthg.com.

We are an equal opportunity employer and fully comply with applicable legislation in all of the

geographies in which we operate. Applicants are considered for positions without regard to

veteran status, uniformed service member status, race, colour, religion, sex, national origin,

age, physical or mental disability, genetic information or any other category protected by

applicable national, federal, state or local laws.