Team Assistant

Position Overview

Our London office was established in 2015 to serve clients in the UK, Europe, the Middle East, and Africa, and is a key growth area for the firm. The position will support the EMEA Business Development & Client Services team in London, working closely with the Business Development & Client Services, Legal & Compliance, and Operations teams in New York and Dublin, and with our European and UK compliance entities. This role reports to the Client Service Operations Manager, EMEA, and will work alongside our Business Development & Client Services Assistants. The ideal candidate will have excellent organisational skills, strong written and verbal communication skills, a keen eye for detail, and the ability to manage multiple tasks and deadlines efficiently. The ability to work in a small team and collaborate across offices and time zones is also essential.

Core Responsibilities

• Coordinate meetings, calls, and client interactions, including scheduling, communications, meeting room bookings, video conferencing, catering, and preparation of meeting materials.
• Manage complex travel arrangements and logistics for the EMEA Business Development & Client Services team, including flights, accommodation, transport, and itineraries.
• Plan and coordinate business events, client meetings, and other projects that support business development activities.
• Prepare and distribute recurring client and prospect reports and communications, including commentaries, statements, questionnaires, and other materials, ensuring accuracy and timely delivery.
• Partner with internal stakeholders, including Compliance, Business Development, and the RFP team, to gather information, maintain Salesforce records, and provide approved marketing materials and other support to the EMEA Business Development & Client Services team.
• Process team expenses through Expensify and provide general operational and administrative support to the EMEA Business Development & Client Services team.
• Assist with office management, including maintaining supplies, overseeing post room operations, and supporting the smooth running of the London office.
• Provide back-up support to the EMEA Business Development & Client Services Assistants and assist with ad hoc projects and tasks as required.

Duties, responsibilities, and activities may change from time to time in line with business needs.

Qualifications

• University degree (preferred)
• 3+ years of relevant experience in asset management
• Ability to prioritise, multitask, and complete high-quality work to tight deadlines
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint)
• Excellent written and verbal communication skills, and strong organisational skills
• Working hours: Monday to Friday, 9:00am to 5:30pm, with a minimum of four days a week in our London office.

Qualities & Attributes

• Demonstrates strong interpersonal skills and teamwork, acting as a collaborative team player who is professional, respectful, honest, open to ideas, and willing to roll up their sleeves to get the job done well.
• Exemplifies diligence and strong attention to detail by producing accurate, thorough work and monitoring their own output to ensure quality.
• Handles confidential information with discretion, displaying a polished demeanour and excellent client service skills.
• Works as a results-oriented self-starter, applying critical thinking across their scope of work to deliver high-quality outcomes in a timely manner.
• Exhibits dependability by consistently contributing as a productive, positive team member, responding to direction and feedback, and seeking input to improve performance.

Pzena is unable to offer visa sponsorship for this position. Candidates must have the right to work in the UK.