Senior People Project Coordinator

At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our teams.

If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.

The Opportunity:

The Senior People Project Coordinator provides practical coordination and support to the People Director, EMEA across People projects, process improvement initiatives, business integrations, organisational development activity and Learning & Development planning and communications. The role helps ensure activity is well organised, clearly communicated and successfully embedded into business-as-usual operations.

Key Responsibilities:

People Projects & Process Improvement

• Support the delivery of People projects and continuous improvement initiatives.
• Assist with the implementation of new People processes, systems and ways of working.
• Coordinate project plans, actions, milestones and reporting.
• Support projects relating to recruitment, onboarding, performance management, talent, learning and employee experience.
• Gather stakeholder feedback and support process improvement activity.

Business Integration & Set-Up

• Support People aspects of acquisitions, integrations, geo-clones and new business launches.
• Coordinate HR and Workday set-up activities for new business units before transitioning them into operational ownership.
• Support implementation planning, communications, training and change activity.
• Maintain project trackers, implementation plans and handover documentation.

Learning & Development Coordination

· Coordinate Learning & Development planning and related communications across the EMEA region.

· Draft and coordinate communications for Learning & Development activity, including invitations, reminders, updates and follow-up materials.

Communications & Reporting

· Prepare presentations, reports, project updates and communication materials using PowerPoint, Word and Excel.

• Maintain project documentation and action trackers.
• Support stakeholders with information, analysis and project updates.

Project & Administrative Support

• Coordinate meetings, workshops and project activities.
• Support travel bookings, expense administration, invoice processing and general project administration.
• Provide ad hoc support to the People Director and wider People team as required.

Knowledge, Skills & Behaviours:

Essential

• Experience working within HR, People Operations, Talent, Learning & Development or a similar People environment.
• Strong administration, organisation and coordination skills.
• Experience supporting projects, improvements or change initiatives.
• Excellent written and verbal communication skills.
• Strong PowerPoint, Word and Excel skills.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and ability to work independently.

Desirable

• CIPD qualification or working towards.
• Experience supporting business integrations, acquisitions or organisational change.
• Experience of Workday or other HR systems.

· Experience coordinating Learning & Development activity, training programmes, internal communications or learning materials.

· Experience using Canva to create engaging communications, presentations or learning materials.

• Experience supporting process improvement initiatives.

Personal Attributes

• Highly organised and proactive.
• Strong communicator with a positive and professional approach.
• Collaborative and relationship-focused.
• Flexible and willing to support a broad range of activities.
• Curious, solutions-focused and keen to learn.
• Comfortable working in a fast-paced environment.

About Clarion Events

Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. (https://clarionevents.com/welcome)

Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. (https://www.blackstone.com/)

Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.

Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.

Benefits

• 25 days’ holiday plus bank holidays
• End of year wellbeing shutdown (closed for the last week of the year)
• Employees on a permanent or fixed-term contract are gifted an extra day of leave that can be used for a celebration of your choosing, e.g. birthday, Eid, Diwali, etc.
• Summer Hours in August (3pm finish on Fridays)
• Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
• Pension Scheme
• Private Medical Insurance
• Health Cash Plan
• Wellbeing Library (MYNDUP)
• Mentoring Programme
• Season Ticket Loan
• Cycle to Work Schemes
• Free on-site gym and shower facilities
• Free eyesight tests
• Free flu vaccination – offered on site once a year for all employees

Our Values

Passion

We deliver all our events with passion for people, the environment and businesses. We form connections with those who are just as passionate about what they do as we are. We always strive to exceed expectations and celebrate success. We love what we do, and it shows.

CARE

We care about our people and our products and work tirelessly to achieve lasting connections and satisfaction for ourselves, our customers and the businesses they support. We really get people - everyone is welcome.

Imagination

Everything is possible. We constantly challenge the status quo and create amazing experiences and opportunities. We take huge satisfaction in solving problems. As open-minded and fun-loving people, the sky is our limit.

TRUST

We trust our skills, people and partners to deliver extraordinary events our customers have come to rely on. We support everyone around us and always learn through our experiences. We are honest and straight forward. You can always rely on us.

Equal Opportunities

We encourage employees to be open and confident and recognise that every member of the team makes a vital contribution.

Clarion embraces equality, diversity and inclusion and seeks to promote these principles in all of our business activities.

When recruiting new employees or providing opportunities for promotion, we will:

• Recruit, develop and retain the most talented people, regardless of background, and make the best use of their talents;

• Ensure that no person is unlawfully discriminated against;

• Select the best person for the role based on their skills, qualifications and abilities.

This statement sets out our commitment to equal opportunities and to preventing discrimination in the workplace.