Senior Administrative Assistant

S3

Summary:

The main function of a Sr. administrative Assistant is to provide high-level support by conducting research, managing information requests, and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office, balancing project coordination, technical problem-solving, and administrative execution based on evolving business needs.

Job Responsibilities:

• Provide support (as part of a team) to assigned managers and executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning.

• Coordinate board meeting logistics (scheduling, materials preparation, attendee coordination, and day-of execution).

• Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely.

• Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution.

• Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E.

• Provides support on ad hoc assignments and specialized administrative projects.

Skills:

• Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills.

• Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence.

• Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data.

•High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe.

Education/Experience:

• High school diploma or GED required.

•-5+ years of experience.

• Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired.

This role is eligible for hybrid work, with up to one day a week from home