Project Support Officer (Sizewell C)

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Project Support Officer (Sizewell C)

Rullion

Sizewell C

The purpose of the role is to provide support to the SZC SS&A Directorate working closely with the Heads of Departments and wider team, enabling the effective administration, planning, and organisation of the directorate. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The role may require irregular PA cover within the department and on occasion to support EA/PA leave or short-term absences.

Principal Accountabilities

• Working as an integral part of a team contributing to team success, communications and a positive working environment
• Provision of SS&A Project Support activities, including:

o Liaise with Finance to ensure invoices are paid etc and maintain (local) cost record.

o Support directorate planning, liaising with individuals to co-ordinate updates and support data input to Integrated Work Schedule (IWS)

o Support maintenance of risk register and co-ordinate updates

o Keep track of governance process, ensuring relevant authors are aware of actions arising from key governance forums and essential project activities, ensuring actions are completed by deadlines

• Support general administrative duties as they arise, including:

o Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc

o Maintain confidentiality of all commercial and personal information

o Maintain data/records so that information is readily available and easily accessible on Teamcenter, SharePoint and other systems being used by the team

o Managing the flow of commercial processes between the technical functions and the commercial teams

o Take minutes in key directorate meetings, record actions and track to completion

o Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio

o Be responsible for on-boarding of new team members and consultants, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc.

• Support to the Nuclear Safety Committee acting as either the secretariat or support to the secretariat function.
• Provides other Sizewell C PAs with cover for annual leave and short-term absences

Knowledge & Skills

Essential

• Clear and effective verbal and written communication
• Flexibility
• Initiative
• Integrity
• Relationship building
• Self confidence
• Organisational commitment and tenacity
• Analytical skills
• Achievement/delivery focus
• Accuracy
• Result-orientated
• Teamwork

Desirable

• Project Management Training

Essential

• Attention to detail and accuracy
• Excellent stakeholder engagement skills
• Ability to provide challenge and ensure individuals complete required actions
• Experience in managing competing priorities and demands
• Flexible integrated approach with the ability to multi-task and work on own initiative
• Excellent organisational skills (flexible/organised/methodical)
• Discretion - confidentiality when dealing with sensitive and personal information
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally

Previous team support experience

• Experience with collecting data and tracking of key performance indicators or compliance activities

Experience of collating and presenting information

• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application Microsoft Office - Word, Excel, PowerPoint

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.