Personal Assistant to Director of Creative, Director of Media & Capability & Director of Programme Publicity

Workplace: White City, London - 3 days a week in the office (Monday, Tuesday & Wednesday)

The role

We are seeking a confident, career-driven Personal Assistant to provide exceptional administrative and calendar management support to three key leaders: our Director of Creative, Director of Media & Capability, and Director of Programme Publicity.

In this vital role, you will take full ownership of managing daily schedules, streamlining administration across multiple business areas, and keeping the day-to-day operations running seamlessly. We are looking for someone who excels at prioritising shifting demands, taking initiative, and bringing order to a busy executive landscape.

Main responsibilities

• Extensive diary management
• Arranging meetings
• Booking meeting rooms and arranging catering for meetings
• Point of contact for clients and guests visiting the office for meetings
• Proactive management of inboxes, removing junk mail, flagging priority emails
• Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
• Submitting expenses
• Support with presentations on PowerPoint and/or Google Slides when required
• Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
• Supporting Director’s leadership teams with arranging meetings when required
• Booking nationwide and international travel and accommodation
• Preparing itineraries for business trips
• Working with team of internal PAs to ensure Viewer Leadership Team are aligned
• Providing holiday cover to other PAs
• Supporting with events, organising workshops and away days
• Manage board papers
• Supporting Directors with their wider industry responsibilities

Skills you’ll need (minimum criteria)

• Continuous experience as a Personal/Executive Assistant supporting a minimum of 2–3 Directors simultaneously in a fast-paced corporate environment.
• Must have advanced Microsoft Outlook/Google Calendar diary scheduling experience. As well as using Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
• Demonstrated experience coordinating international travel itineraries, visa requirements, and organising off-site corporate events/away days for teams of 20+ people.
• Prior PA experience working within the Broadcaster, Media, Television, Entertainment, or Creative Agency sectors.
• Must have prior experience of senior stakeholder engagement at all levels
• Must be able to work autonomously

Other things we’re looking for (key criteria)

• A proven ability to prioritise accordingly to occasionally conflicting needs
• Confident communicator with a good eye for detail
• Comfortable with managing highly confidential information
• Demonstrates ability to operate well within a team
• Flexible and creative approach to problem solving – anticipating potential future issues
• Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
• Enthusiastic, energetic & efficient
• Able to build strong relationships with people across the business and all levels of seniority
• Desirable if you have an interest in media, television and ITV shows

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution.

When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people.

Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

ITV is for everyone.

ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above).

We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at [email protected]. Find out more about applying with a disability.

• There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.

ITV offers some great rewards and benefits including:

• Flexible working with a range of options to suit everyone
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn - with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefits