Personal Assistant and Team Coordinator

Company Description

The Travel Division is a high-end, luxury Travel Agency, working alongside our sister company Air Charter Service, to ensure that their charter customers have exclusive access to a range of ancillary products, including Luxury Hotels, Premium Cabin Flights, and top-of-the-range Villas & Yachts.

We are looking for an Personal Assistant and Team Coordinator to join our Travel Division team in London, to provide support in planning, scheduling, reporting, and organization of a growing global business.

Job Description

As a trusted assistant to the Global CEO, you will provide visibility on reports, ensure tasks are well-managed, and help maintain oversight across the overall business, in the various locations we trade in.

Duties will include but are not limited to:

• Provide direct support to the Global CEO and, where required, the wider team.
• Managing diary, schedules, emails, travel, and expenses for the Global CEO.
• Handling confidential info with absolute discretion.
• Coordinate meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
• Take ownership of departmental reporting: trackers, business updates, customer lists, sales figures.
• Ensuring incoming reports and requests are actioned in a timely manner.
• Support growth initiatives, including (but not limited to) technology upgrades, marketing projects, global recruitment.
• Act as a liaison point between stakeholders in a variety of fields, ensuring clear communication and expectations management.
• Build strong relationships across all of the associated teams within the Travel Division, acting as a trusted point of contact for Travel Division related matters for the wider business.
• Take ownership for onboarding schedules for new global team members.
• Involvement in event organization, both in the UK and remote assistance for our international teams.
• Assisting with agendas for cross-office summits and meetings.

Qualifications

• A strong work ethic, reliable personality, energetic demeanour & very positive “can-do” attitude.
• Exceptional organisational skills with meticulous attention to detail.
• Strong written and verbal communication skills, and confidence in building relationships with a wide range of people.
• An inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
• A collaborative, proactive, and flexible approach to teamwork.
• Proficiency in Microsoft Office suite and collaboration tools, in particular Excel (which is a must), but also Word, PowerPoint, Copilot is an advantage.
• Ability to collate, analyse and present information in a structured and actionable way.
• Confidence in building relationships with a wide range of people.

Additional Information

• £35,000 per annum
• 22 days holiday - increasing to 25 days after 1 years service & with length of service
• Free breakfast & Lunches in our onsite canteen "The Hangar"
• Free onsite gym and classes
• Private healthcare and pension
• Cycle to work scheme
• Continued professional development
• 2x charitable giving back days per year

• Compensation: GBP 35000 - GBP 35000 - yearly