People and Operations Coordinator

Job Summary

Virtualstock, a Logicbroker company is seeking a proactive, organized, and adaptable People & Operations Coordinator to support our growing team. This is a dynamic, hands-on role for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is eager to make an impact across different areas of the business.

You will play a key role in supporting our office operations, recruitment efforts, employee experience, and broader business initiatives. The ideal candidate is resourceful, detail-oriented, and comfortable balancing competing priorities while taking initiative to get things done.

What You'll Do:

Office & Workplace Operations

• Support day-to-day office operations, ensuring a welcoming, organized, and functional workplace.
• Serve as the primary point of contact for employees, visitors, candidates, vendors, and deliveries.
• Manage office supplies, mail, packages, and general workplace needs.
• Coordinate with building management, vendors, and service providers to support office operations.
• Organize onsite meetings, interviews, leadership meetings, and customer or partner visits, including room setup, catering, supplies, and technology needs.
• Assist with company events, employee engagement activities, and team gatherings.
• Support company offsites, including venue coordination, travel, accommodations, meals, and event logistics.
• Partner with IT to maintain laptop and equipment inventory and coordinate technology needs for new hires and existing employees.

People & Talent Acquisition

• Manage full-cycle recruitment for assigned positions, from candidate sourcing and screening through offer coordination.
• Partner with hiring managers to understand hiring needs, develop job descriptions, and coordinate recruitment efforts.
• Manage interview scheduling, candidate communication, and onsite interview logistics to ensure a positive candidate experience.
• Coordinate new hire onboarding and first-day logistics to ensure a smooth employee experience.
• Support employee lifecycle activities, including onboarding, internal changes, and offboarding.
• Assist with employee communications, engagement initiatives, and ongoing HR projects.
• Maintain a high level of confidentiality and discretion when handling sensitive employee and company information.

Business & Administrative Support

• Provide administrative and operational support to the Executive Assistant and Executive Leadership Team as needed.
• Assist with scheduling, coordination, and execution of cross-functional projects and business initiatives.
• Identify opportunities to improve administrative processes and operational efficiency.
• Take ownership of miscellaneous projects and evolving responsibilities based on business priorities.
• Act as a flexible resource across the organization, proactively stepping in to support teams wherever needed.

What We Need:

• 1–3 years of experience in recruiting, human resources, office operations, administration, or a related field.
• Excellent organizational skills with the ability to manage multiple responsibilities and shifting priorities.
• Strong written and verbal communication skills.
• A proactive, solutions-oriented mindset with a willingness to take initiative.
• Strong attention to detail and the ability to follow through on tasks independently.
• A collaborative, team-first attitude and genuine willingness to help wherever needed.
• Professionalism, discretion, and sound judgment when handling confidential information.
• Comfortable working in a growing company where responsibilities and priorities may evolve.
• Proficiency with Microsoft Office and the ability to quickly learn new systems and technologies.

Why Logicbroker:

Mission-Driven Culture: Be part of a company transforming digital commerce through innovation and agility—your work directly shapes how global brands connect with customers.

Collaborative, No-Ego Environment: We believe the best ideas win, not the loudest voices. You’ll work alongside teammates who challenge and support each other.

Flexibility with High-Performance Energy: Whether remote or in-office, we foster autonomy and accountability—because we trust you to own your success.

Leadership That Listens: Our executives are not just accessible—they’re invested in your growth, open to your ideas, and committed to building a company where people thrive.

Celebrated Wins, Shared Learnings: From team offsites to Slack shoutouts, we celebrate progress and learn from setbacks together