Office Services Assistant

Fox Williams offers a unique opportunity to advance your career in a personable, progressive and entrepreneurial environment. Our people and culture are important to us and central to everything we do. We continually strive to create and maintain a friendly and supportive environment for our staff. You will quickly get to know everyone from the Senior Partner to the most junior staff. Whilst we are recognised for our strong culture and investing in our people, we are equally well known for our high profile matters, quality of our work and solving our clients’ most complex legal issues.

Fox Williams is committed to creating a diverse workforce which reflects the demographics of society and the broad range of clients for whom we work. We collaborate with our recruitment agents to seek a broad talent pool for all of our roles. We are passionate about working in an inclusive environment and successful candidates will be required to uphold this.

Main Purposes:

To provide efficient post distribution, archiving, reprographics, meeting rooms and Office Services support within a busy City Legal Firm.

Office Support:

• Opening and distribution of Royal Mail and Internal Mail within a targeted timescale
• Distribution of Newspapers, magazines and periodicals
• Photocopying, Scanning, Binding
• Preparing and presentation of documents and bundles
• Co-ordination, storage & administration of archiving and retrieval
• Willingness to do overtime, evening and some weekends
• Stationery – maintaining stock levels, distribution and ordering
• Booking and logging couriers
• Outdoor clerking duties such as; Byhands, taking post to the Royal Mail
• Setting up of meeting rooms
• Adhoc simple maintenance tasks (building desks, chairs)
• Confident to undertake first line IT duties
• Other ad hoc duties as may be required from time to time
• Refreshing various stocks and supplies
• Franking of Mail

• Good communication skills, with an excellent telephone manner
• Works well within a team
• A flexible, pro-active and co-operative approach to work, particularly in relation to availability and cover
• Able to speak clear and fluent English
• Strong interpersonal skills and a polished professional presence when interacting with clients and stakeholders
• Experience of working in a busy professional services firm, ideally a law firm
• Excellent prioritisation skills
• High attention to detail
• Good IT skills
• Capable of lifting and carrying heavy boxes

Further considerations for candidates applying for the role:

This is an office-based role.