Office Assistant / Driver

TITLE: Office Assistant / Driver

TEAM/PROGRAMME: GFATM LOCATION: Yangon, Head Office

Number of Position: 1

Grade: Nat – 5 Contract Length: Fixed Term

Child Safeguarding

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose:

To ensure safe transportation of staff and materials, proper operation of vehicles, record keeping and other administrative duties.

Scope Of Role:

Reports to : Administration and Operation Manager

Staff reporting to this post: None

Budget Responsibilities : None

Key Areas Of Accountability

• Respect approved staff transportation requests
• Adhere Save the Children Driver Safety Rules and complete the Safe Driver Manual Vehicle

Inspection Report on a regular basis

• Keep vehicle clean at all times
• Maintain and update travel, fuel, repairs and maintenance logs as prescribed
• Be punctual and wait for passengers as instructed
• Follow Preventive Maintenance Management Guidelines and schedule vehicles for regular

service and maintenance as prescribed

• Park in secure locations and always lock vehicles when unattended
• Permit only authorized drivers/passengers to use vehicles
• Observe traffic laws and speed limits at all times
• Request repairs or service of vehicles as needed in a timely manner
• Complete incident reports in the event of accident or theft
• Carry out administrative responsibilities as requested; to include, documentation,

communications, procurement, services, maintenance, etc.

• Be available outside of normal working hours as requested
• Assist in regular inquiry and update hotel rates, air ticket price and flight time;
• Prepare payment requests for visa, travel, electricity, telephone bills, etc..
• Assist to Admin Officer as responsible for all travel arrangements (by air, rail, road or boat) for all GFATM staff and visitors, including travel bookings and ticketing, visa and travel authorization, airport pickups and drops
• Assist in import and export of personal effects of international staff (deal with shipping agencies);
• Assist in follow up and coordinate with agent, staff and office for those shipping process and payment
• Assist in Maintenance and repairs of buildings, fixtures and furniture and equipments at residences and apartments (negotiate and coordinate with owners, staff and Maintenance Officer) at International staff houses.
• Ensure that expatriate residences and office are all well-maintained and organize prompt and appropriate repairs as and when required
• Assist in schedule appointments, meetings and workshops
• Assist in arrange refreshment/meals for meetings and workshops in office
• Assist in staff farewell party in GFATM office (refreshment and payment)
• A commitment to children’s rights, children’s participation and non-discrimination
• Other tasks as assigned

Child Safeguarding Responsibilities

• To ensure full understanding of the provisions of the Child Safeguarding Policy, the Code of Conduct, and Local/Country Procedures.
• Conduct following the rules of the Child Safeguarding Policy, in both personal and professional lives – which includes reporting suspicions of child abuse.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in both personal and professional lives.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children

Person Specification

• Any Graduate
• Currently holding valid driving license and 3 years of professional driving experience
• Experience with international organizations is preferable
• Basic mechanical knowledge
• Good communications skills
• Basic English language ability- written and spoken
• Commitment to and understandings of Save the Children’s aims, values and principles
• Ability to travel to remote locations as assigned
• Willingness to travel to field offices and work in difficult environment according to travel requirements

General:

• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:

• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring

• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.