Mandarin Speaking Office Administrator

· Support the daily running of the

office, ensuring a smooth and well-organised working environment

· Manage office facilities, including

equipment maintenance, repairs, and supplier coordination

· Coordinate meetings, including

scheduling, meeting arrangements, and preparation of materials

· Take meeting minutes and track

follow-up actions where required

· Assist with preparation of reports,

presentations, and internal documentation

· Provide bilingual (English/Chinese)

administrative and written support, including translation and drafting

communications

· Handle invoices, expense claims, and

general administrative processes

· Support company events, team

activities, and internal engagement initiatives

· Proactively identify areas for

improvement and help enhance operational efficiency

· Provide support to senior stakeholders,

including coordination, follow-ups, and administrative assistance

· Support company culture initiatives and

employee engagement activities, including assisting in the organisation of

cultural events and team-building programmes

· Provide general administrative and

coordination support across the team and wider organisation as needed

Requirements

• Experience in administrative, coordination, or similar roles
• Strong organisational skills with the ability to manage multiple tasks and shifting priorities
• High level of attention to detail with a strong focus on accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Fluency in Chinese, with strong written communication skills