HR Coordinator - Group Reward

Overview

We are looking for a Group Reward Coordinator to join our team at our Westhill, Aberdeen or Sutton, London office on a staff basis.

The position of Group Reward Coordinator, reports to the Group Reward Specialist. The selected candidate will be responsible for supporting the co-ordination of Group Reward and Global Mobility activities The role will support the wider Global HR Teams and assist employees and managers where appropriate.

What will you be doing?

Reward

• Supporting the Group Reward Specialist in the efficient co-ordination and administration of annual global reward processes, including the global annual salary review and employee incentive scheme processes.
• Coordinating day to day queries from global HR teams on global reward and Mobility processes and policies ensuring delivery of an efficient, timely and accurate service to the business.
• Assisting towards accurate completion of any mandatory internal and external reward and mobility reporting, including the Annual Remuneration Report and mandatory market surveys.
• Maintaining all support materials for global HR teams on reward and mobility policies and processes.
• Supporting Global HR teams and employees with incentive scheme related queries.
• Maintaining accurate data on all external group reward and mobility provider sites.
• Support management and administration of Reward and Mobility providers, subscriptions, and invoices.

Global Mobility

• Manage the administration of global mobility assignments in SuccessFactors, including assignment approvals, initiation processes, and the coordination of tax and international medical insurance support for assignees.
• Administering the Group Medical scheme for Subsea7 Expats with support from External provider to ensure high standard of service to employees.
• Support Global HR teams and employees with queries related to Expat Medical Scheme.
• Collating and monitoring global assignment costs to provide accurate reporting for Group analysis and budgeting purposes.
• Monitor the completion of mandatory mobility tasks such as tax initiations, tax transparency training and set up of modified payrolls to ensure compliance.
• Support local HR teams in review of local assignment related allowances, practices and addendums.
• Assist with reviewing reward and mobility processes and procedures to standardise ways of working and improve efficiency.
• Support the Group Reward Specialist and Group HR Director in any specific Reward or Global Mobility related project work.

Reporting

• Provide support to Global HR Teams and wider business on adhoc HR reporting.
• Undertake regular audits of Reward, Mobility and HR data in Success Factors to ensure accuracy.

Main Interfaces

External

• Global Mobility data and salary survey providers
• Incentive Scheme Administrators
• Mobility Tax Advisors
• Insurance providers

Internal

• Group and Global HR Teams
• Group Tax, Legal, Treasury, Investor Relations, Finance, Insurance, SCM and Communications
• Global Employees & Managers where relevant

What experience would we like you to have?

• A Practical understanding of Human Resources Information Systems - SAP Success Factors or aptitude to learn new systems quickly.
• Demonstrable experience in a similar role.
• Comprehensive proficiency and knowledge in Excel, with good attention to detail and experience of building and maintaining reporting and analytics.
• Proficient in Microsoft Office 365, particularly Excel and SharePoint.
• General Education: Educated to Higher, HND or equivalent level as a minimum
• Demonstrates credibility and professionalism, accustomed to handling large sets of confidential and sensitive information and deliver with discretion.
• Demonstrate a willingness to learn and advance understanding of Reward and Global Mobility practices within the industry.
• Proven ability to manage several tasks at once and ensure effective delivery of priorities.
• Numeric with advanced planning and organising skills, able to deliver within multiple and sometimes competing deadlines.
• Ability to work autonomously, taking initiative and ownership, whilst also able to work collaboratively with colleagues and key stakeholders.
• Comfortable working with remote based colleagues i.e. global locations and varied time-zones
• with remote based colleagues i.e. global locations and varied time-zones

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