Facilities Coordinator

Job Description

Facilities Coordinator

About the role

As a CBRE Facilities Coordinator, you will work closely with clients, vendors, landlords, and contractors to ensure facility-related tasks and work orders are completed efficiently and in line with agreed standards.

Carrying out floor inspections to ensure the building is always in a good working order.

This role sits within the Facilities Management function and focuses on the day-to-day operational support of a portfolio of assets, providing administrative and coordination support to Property and Facilities Managers across repairs, maintenance, and service delivery.

What You’ll Do:

• Act as a first point of contact for employees, suppliers, vendors, and service providers on facilities-related matters.
• Use a ticketing / work order system to log, track, and close requests in line with SLAs.
• Acknowledge client inquiries, collect work orders, and ensure timely follow-up and resolution.
• Advise employees on administrative and facilities-related questions, escalating issues where required.
• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are implemented and followed.
• Collect and prepare information and reports to monitor performance and progress of ongoing works.
• Fabric handy person tasks, repairing doors, touch ups etc.
• Supplies management - stationary, pantries, first aid boxes. Invoices and Purchase orders.
• Hazard spotting and ensuring safety is prioritised.
• Monitor activities outside the building, including proper waste disposal and recycling practices.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors in a professional manner.

What You’ll Need:

• Strong communication skills to exchange clear, straightforward information with multiple stakeholders.
• A proactive and flexible approach, with the ability to manage a variety of administrative and coordination tasks.
• Background in handyperson tasks.
• Ability to follow basic work routines, procedures, and standards.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive and solution-oriented mindset.

What We Offer:

• Fully onsite role based in client’s office.
• Supportive Team.
• Possibility to learn and grow further with CBRE GWS.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.