Executive Assistant / Business Development Lead

Mullen Coughlin is a highly successful, fast growing niche law firm with international presence focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigation, single-plaintiff and class action litigation compliance. Committed to rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including holiday, paid maternity and paternity leave, and a pension program.

The Executive Assistant to UK Managing Partner / Business Development Lead will work as part of a cohesive team with the UK Managing Partner in our data privacy practice. This is full-time position eligible for benefits, typically scheduled for 8:30am-5:30pm. This is a hybrid role, with an expectation of 2 days per week in the office. During the training period, 3 days per week will be required.

Responsibilities:

• Maintain complex calendars.
• Generating daily, monthly, quarterly reports, as requested.
• Directly communicate with internal and external customers.
• Draft and finalize professional correspondence.
• Supporting the planning and execution of marketing events including development of agendas and timelines, logistics, venue research/selection, contract review and execution, event guest lists.
• Triage email communications for UK Managing Partner.
• Coordination of travel arrangements for UK Managing Partner, and attorney team, if necessary.
• Organize and track sponsorships and upcoming travel for UK Managing Partner.
• Electronic filing of documents and electronic communications.
• Collaborate and support the team to provide responsive customer service.
• Coordinate travel arrangements for UK Managing Partner.
• Prepare expense reimbursement reports for submission.
• Perform other administrative tasks and special projects as assigned by UK Managing Partner.

Skills & Qualifications:

• Executive Assistant experience, preferred.
• Experience with event planning
• Ability to multi-task, adapt, and effectively manage time.
• Working understanding of databases and strong, accurate typing and formatting skills.
• Must be highly organized with a desire to learn and apply new concepts/skills on a continual basis.
• Ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills.
• Ability to work independently or collaboratively with team members.
• Ability to resolve issues quickly and efficiently.
• Strong organizational skills and attention to detail.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, Dynamics, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications, such as ProLaw.
• Must have the highest integrity, including the ability to treat highly confidential information appropriately.

To Apply

To apply, please use our online application. If you run into any issues, please contact [email protected].

Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.

Mullen Coughlin is not accepting resumes from search firms for this position.

Relocation assistance is not available for this position.

Applicant must be currently authorized to work in the United Kingdom.