Executive Assistant

Executive Assistant

Location: London – Office-based

Contract type: Permanent, part-time, 24 hours per week (working pattern to be agreed)

Reports to: Business Support Lead

Salary: Starting from £21,000 + benefits (Full time equivalent £35,000 pa)

We are currently seeking an experienced Executive Assistant to support our Managing Directors (MDs) and play a key role in facilitating the smooth operation of business activities across the firm. This person will be part-time, working approximately 24 hours per week.

About us

IMPOWER is the country’s largest independent management consultancy focussed exclusively on helping our public sector clients improve services for their local communities. We hold a profound belief in the innate value of public services; a better public sector is the cornerstone of a better society.

IMPOWER help public service leaders produce lasting, positive change in complex systems. We exist because public services can be – and should be – improved. For us, improving public services is fundamentally about improving the lives of citizens. We have consistently demonstrated that performance can be improved and that this improved performance can be sustained, citizens’ lives made noticeably better and public services left more resilient to manage future challenges.

IMPOWER is ambitious and growing! We are seeking colleagues who are ready for challenge, growth and opportunity over the coming years as we build the blueprint for better public services.

About the role

You will play a central role in ensuring the smooth running of the business, working closely with senior leaders while proactively supporting operational priorities. You will be responsible for the following:

Administrative support to our Managing Directors: Providing high-quality day-to-day support, including diary management, scheduling meetings, coordinating logistics (rooms, catering), supporting travel arrangements, expenses, and wider administrative tasks.

Administrative support to the Operations Group: Supporting the Operations Group to progress key business priorities, including maintaining trackers, driving actions forward, and proactively identifying solutions to improving efficiency across the business. Lead on, and contribute to, internal projects and initiatives, including developing materials and documents for both internal and client-facing use.

Stakeholder management: acting as broker and main point of contact for key internal and external senior stakeholders – e.g. board members and advisors, key clients and prospective clients, and supporting the coordination of meetings.

Managing company events and meetings: working alongside the EA to the CEO to help organise Away Days and ‘People Fridays’, both in-person and virtual. Managing all aspects of bookings (budgeting, accommodation, catering, venues for day and evening events); supporting with developing the agenda and content for the day.

Support management of the office space: supporting the EA to the CEO to liaise with building management and IT service providers; ensuring the office is well-equipped and maintained; managing the meeting rooms and the desk booking system.

About you

· An experienced Executive Assistant, with demonstrable experience supporting executive-level stakeholders.

· Comfortable working in a fast-paced, dynamic environment with competing priorities

· Strong organisational skills with excellent attention to detail and ability to multitask.

· Previous experience organising and managing company events.

· Excellent written and verbal communication skills with experience of developing and maintaining relationships, particularly with senior level stakeholders.

· Strong organisational and time management skills; experienced in handling conflicting workstreams.

· Flexibility and adaptability, with a proactive “can-do” attitude towards their role and supporting the business: a team player.

· Inclusive approach and appreciation of Equity, Diversity and Inclusion.

· Integrity, confidentiality, and trustworthiness.

· Strong Microsoft Office and 365 skills.

· An understanding of management consulting is desirable.

About our offer

· Competitive salary, with a personal and company-based performance bonus

· 28 days annual leave (+ bank holidays), with buy/sell/rollover scheme

· Salary Sacrifice ‘green’ Pension scheme

· Life assurance and Income Protection

· Medical and Dental Insurance

· Wellness and Gym Subsidy contribution

· EV car scheme

· Parent, guardian, and carer-friendly policies

· Regular training and development opportunities

· Paid volunteer/CSR days

· Regular team socials and celebrations

About our commitment to Diversity and Inclusion

At IMPOWER, whilst we are committed to being an equal opportunities employer - our commitment to facilitating a safe, inclusive working environment doesn’t just stop at an Equality and Diversity Policy.

We are an organisation that is actively working towards anti-discrimination of any kind against race, gender, gender identity, sexuality, disability, age, religious belief, parental or carer commitments, marital status or civil partnership. We do this through our D&I strategy, constant review of our policies and procedures, via our recruitment processes, and training and development of our staff.

We have signed up to the Disability Confident scheme and we are committed to ensuring our application and interview processes are inclusive for all candidates. Please email [email protected] if you have any questions or require any adjustments.