Events & Marketing Coordinator

Overview

This role provides hands-on coordination and administrative support across the firm’s events programme and related marketing activity. You’ll help deliver high-quality client and colleague events by supporting logistics, communications, attendee management and post-event follow-up, ensuring a consistent brand experience.

Responsibilities

Event coordination• Support the planning and delivery of client and firm events including roundtables, breakfasts, dinners, internal conferences and external industry events (e.g., UKREiiF). • Help source venues and suppliers, arrange site visits where needed, and coordinate event requirements such as catering and room set-up. • Prepare event materials (agendas, delegate lists, briefing packs, name badges, signage) and help ensure brand alignment.• Provide on-the-day support: registration/delegate management, supplier coordination and troubleshooting.

Event communications and invitations • Support pre- and post-event communications, including drafting and sending invitations, reminders and follow-ups using the firm’s email marketing platform. • Maintain attendee lists, RSVPs and dietary/access requirements, ensuring information is handled appropriately.

Administration, tracking & reporting• Maintain accurate event data and attendee records in line with GDPR and internal processes (including uploading attendee lists/notes to CRM where required). • Keep event documentation organised (briefs, run sheets, supplier details, budgets/invoices as directed).

Marketing & Team Support • Support day-to-day marketing operations: maintaining calendars and inboxes, helping gather content for internal comms (e.g., newsletters), and updating shared resources (e.g., business card portal).• Help manage branded materials and giveaways for events, monitoring stock levels and supporting re-orders.

Qualifications

• Experience supporting events (typically 1–2 years), ideally in a professional services or similar fast-paced environment. • Highly organised with strong attention to detail; confident juggling multiple tasks and deadlines. • Clear, professional communication style; comfortable working with senior stakeholders and external suppliers. • Confident using Microsoft Office and quick to learn new systems (CRM, email marketing etc.). • Positive, can-do team player who enjoys being hands-on and making things run smoothly.