Department Assistant

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Job Title

Department Assistant

Location

London

Regular/Temporary

Regular

Job Description Summary

The Department Assistant provides administrative support to the London Secretarial (Client Service Specialist (CSS)) Team at Paul Hastings.

Job Description

In this capacity, the Department Assistant will:

• Support the London CSS team and administrative professionals with daily secretarial tasks;
• Liaise with internal resources to complete projects and tasks;
• Provide administrative support to the secretarial team that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
• Perform data entry in various databases and applications; proofread and edit entries as appropriate;
• Work overtime as required; and
• Handle additional related projects as assigned.

Proficiencies

• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Fundamental proficiency in MS Word, and document editing/comparison applications;
• Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Fundamental proficiency in MS Excel and spreadsheet/database applications;
• Fundamental proficiency in MS PowerPoint and presentation applications; and
• Fundamental proficiency in the operation of office equipment, such as copiers, scanners.

Qualifications

• Strong academic background (including English and Maths);
• Relevant secretarial college course, apprenticeship, Bachelor’s degree or equivalent experience;
• At least 1 year of administrative support or secretarial experience (preferred); and
• At least 1 year of experience in a professional services or legal environment (preferred).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Paul Hastings is an equal opportunity employer. Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance.