Accounts Payable Officer

Job Title: Accounts Payable Officer

Contract type: Permanent

Location: London & Hybrid (2 days a week in our London office)

Team: Finance

Reports to: Accounts Payable and Receivable Lead

Salary: Competitive

Closing date: 25 September 2026

*Please note we are unable to provide work visa sponsorships

Why join us?

Join a dynamic finance team where you'll be responsible for supporting the day-to-day delivery of departmental objectives, ensuring tasks are completed accurately, efficiently, and in line with company policies and procedures.

Essential:

• Experience using Microsoft Dynamics 365 Finance & Operations (D365 F&O).
• Previous experience working within a Purchase Ledger / Accounts Payable role.
• Strong practical experience of Purchase Order processes and PO-based invoice processing.
• Experience processing Purchase Ledger invoices within a finance or ERP system.
• Experience working with suppliers and internal stakeholders to resolve invoice and PO queries.
• Experience supporting supplier payment processes.
• Good understanding of Accounts Payable controls and the importance of accurate supplier records.
• Strong organisational skills with the ability to monitor and manage a high volume of outstanding items.
• Strong attention to detail and accuracy.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Confident communication skills and the ability to build effective working relationships with colleagues at different levels across an organisation.
• Comfortable following up, challenging and escalating outstanding actions where necessary.
• Ability to take ownership of tasks and see issues through to resolution.

Desirable:

• Experience working with or alongside a Procurement function.
• Understanding of procurement principles, purchasing controls and supplier governance.
• Experience undertaking supplier credit checks and due diligence.
• Experience working within a not-for-profit, membership or similar organisation.
• A relevant accounting qualification or study towards AAT, ACCA or equivalent.

Purchase Orders and Invoice Management

• Monitor incoming Purchase Ledger invoices and maintain accurate records of invoices received and their processing status.
• Identify invoices received without a valid Purchase Order and work with relevant departments to ensure POs are raised promptly.
• Proactively follow up outstanding PO requests and approvals to minimise delays to invoice processing and supplier payments.
• Maintain clear records of invoices awaiting POs, approvals or other information and ensure outstanding items are regularly reviewed and progressed.
• Work closely with colleagues across the organisation to identify recurring issues and improve compliance with the PO process.
• Support the processing of Purchase Ledger invoices into Microsoft Dynamics 365 Finance & Operations (D365 F&O), ensuring invoices are accurately recorded and appropriately supported.

Business Partnering and PO Compliance

• Build effective working relationships with departments across the organisation to support good purchasing practices.
• Work proactively with departments to understand upcoming and expected purchases, services and other expenditure and encourage POs to be raised in advance.
• Provide guidance to colleagues on the PO process and the importance of raising POs before goods or services are ordered.
• Help departments identify regular, recurring or planned expenditure where POs can be raised proactively rather than retrospectively.
• Support Finance in embedding strong PO compliance and purchasing controls throughout the organisation.
• Work collaboratively with departments to resolve issues while appropriately challenging non-compliance with agreed processes.
• Identify trends or recurring areas of non-compliance and escalate where appropriate.

Supplier Management and Governance

• Create and maintain supplier accounts within D365 F&O in accordance with agreed processes and governance controls.
• Undertake appropriate credit checks and due diligence when establishing new supplier accounts.
• Verify supplier information and supporting documentation before accounts are created.
• Ensure appropriate controls are followed when supplier details, including bank details, are created or amended.
• Maintain accurate and complete supplier records.
• Support the prevention of duplicate, fraudulent or inappropriate supplier records and transactions.

Payments and Creditors

• Support the preparation and completion of weekly supplier payment runs.
• Process approved ad-hoc and urgent payments when required, ensuring appropriate authorisation and supporting documentation is in place.
• Support the maintenance and review of the Creditors list, ensuring outstanding balances and actions are accurately recorded and progressed.
• Assist with the investigation and resolution of aged or outstanding creditor balances.
• Work with suppliers and internal stakeholders to resolve issues that may delay payment.

Finance Shared Mailbox

• Support the day-to-day management of the Finance shared mailbox.
• Ensure incoming invoices, supplier queries and internal requests are reviewed, recorded and actioned promptly.
• Allocate or escalate queries to the appropriate member of the Finance team where required.
• Respond professionally and promptly to supplier and internal stakeholder queries.
• Ensure outstanding mailbox items are followed through to resolution.

Wider Accounts Payable Support

• Provide support to the existing Accounts Payable team with invoice processing and other Purchase Ledger activities as required.
• Assist with supplier statement reconciliations and investigation of discrepancies.
• Support month-end Purchase Ledger activities where required.
• Provide information and supporting documentation for audit and other Finance requirements.
• Contribute to improvements in Accounts Payable, Purchase Order and supplier management processes.
• Provide cover and additional support to the wider Finance team during busy periods and periods of absence.

• 25 days annual leave, increasing up to 30 days, in addition to statutory holidays. Staff may also receive additional days for any approved business closure days over the festive period in December, Option to buy up to five days of annual leave per year.
• Employer pension contributions double the percentage of your plan earnings, up to 8%
• Life assurance equivalent to three times your basic salary (two times your basic salary for non-pension scheme members)
• Enhanced maternity, paternity and adoption pay
• Lifestyle discounts via our EAP and healthcare cashback programme
• Discounts on Royal Kennel Club products and services
• 4X Complimentary staff tickets to Crufts and Discover Dogs
• Healthcare cashback programme with a fixed contribution paid for by the Royal Kennel Club
• Free eye tests with a voucher towards the cost of your spectacles
• Financial support for professional and vocational qualifications, with five days' study leave provided
• Free access to The Royal Kennel Club Library and Art Gallery