Accounts Assistant

Accounts Assistant

Department: Finance

Employment Type: Fixed Term Contract

Location: London, Islington

Description

Fulwell Entertainment is a global entertainment group championing stories and moments at the intersection of sports, music, entertainment, and technology. Through its award-winning studio and consumer-facing brands, Fulwell engages audiences worldwide with innovative and impactful content including “The Grammys,” “One Shot with Ed Sheeran,” “The Kardashians,” “Friends: TheReunion,” “Wicked: One Wonderful Night,” “Gavin & Stacey,” “Harry Styles: One Night In Manchester” and the “Disney at the Hollywood Bowl” franchise. Following its production of the Olympics closing ceremony handover from host city Paris to Los Angeles, starring Tom Cruise, Fulwell is producing the opening and closing ceremonies of the 2028 Summer Olympic Games in Los Angeles.

Core Behaviours

These guide the ways we work together, make decisions, and bring our mission to life:

• Make Things That People Love (And We Love to Make): Everything we do - on and off screen - should express the pride we take in our work and the respect we have for ourselves, our partners, our audiences, and our clients.
• Be Intentionally Curious: Push boundaries, challenge historic thinking, and incorporate approaches from different industries, geographies, and eras. Venture into your unknown to discover and develop better practices.
• Strive for Creative Excellence: Be bold, curious, and collaborative. Share what you know, learn from what doesn’t work, and support each other in doing great work — together.
• Practice Active Inclusion: Welcome differences and honor the unique narrative of each person and community. Foster a company where cultures are celebrated and perspectives are broadened.

About This Role

We are looking for an Accounts Assistant that is a key part of the Finance department on a fixed term contract until 31st March 2027. Dual reporting to the Senior Production Finance Manager & the UK Finance Manager. This is a full time position based at our London office.

Key Responsibilities

Accounts Payable & Purchase Ledger

• Oversee end-to-end accounts payable processing and reconciliation for production suppliers and corporate vendors.
• Process vendor invoices, match them with approved Purchase Orders (POs), and route them for approval.
• Assist in prepping weekly payment runs for vendors and crew expenses.
• Assist in monthly bank reconciliations

Petty Cash, P-Cards & Expenses

• Oversee management of company p-cards and maintain accurate records of active cards.
• Assist Production and Support departments in reconciling company p-card (Pleo) spending against receipts and purchase orders ensuring correct project and expense coding.
• Audit and process p-card reconciliations into the finance system for approval and posting to ledgers.
• Issue, track, and log petty cash floats for crew members and department heads across production and the business.
• Audit and assist employees in reconciling petty cash spend, ensuring all receipts are valid, itemised, and compliant with tax/VAT regulations.
• Maintain the production office petty cash safe and monitor cash balances.

Administrative Duties

• Liaise directly with Heads of Department (HODs) and production coordinators to resolve receipt discrepancies or expense queries promptly.
• Support the Production Finance team with cost managers, cost reporting and payroll prep.
• Ensure strict adherence to production-specific accounting guidelines, studio compliance, and tax credit tracking requirements.

Data Entry & General Ledger Support

• Accurately enter financial transactions into industry-standard accounting software.
• Maintain digital audit trails and paperless document management systems for tax incentive, audit, and wrap compliance.

Skills, Knowledge and Expertise

• 2+ years of accounts experiences, within HETV, Unscripted TV or Film Production
• Proficiency in industry-standard production accounting software with knowledge of PMI software is preferred / highly ideal.
• Strong working knowledge of MS Excel / Google Sheets and digital platforms.
• Solid understanding of VAT Rules, Sales Tax & HETV Tax Credit qualifying spend.
• Ability to prioritise competing demands, manage high invoice volumes, and maintain attention to detail during peak production periods
• Clear and professional communication when dealing with both internal and external stake holders, vendors and crew.

Benefits

We offer an extensive benefits package that prioritises your wellbeing and professional development. Highlights include 25 days holiday, Bupa health coverage, flexible work arrangements, training opportunities, and more. Additionally, benefit from a wellbeing programme, a generous pension plan, and exclusive office discounts.