Senior Procurement Officer N22 8ZW
Environment & Neighbourhoods/Strategic Procurement
Strategic Procurement Partner
To be completed by HR
To lead on the development and maintenance of procurement strategies to attain standards of excellence, consulting with a wide range of internal stakeholders, external organisations, local and national government agencies and other national bodies, including Consortia and Centres of Procurement Excellence.
To work flexibly at the Corporate centre of Haringey Council, being prepared to be deployed into business units in a variety of procurement roles.
Develop and lead commercial approach to procurement activity to effect desired business objectives.
Support the delivery of the Councils Strategic Procurement Strategy and category specific strategies.
To manage major change initiatives with a strong requirement to establish, promote and develop knowledge and best practice in procurement.
To closely work with colleagues in the public sector to share knowledge, in project teams and towards achieving common objectives.
To provide support to each of the Heads of Service in the Strategic Procurement department and to effectively manage projects as agreed with the Head of Service or Strategic Procurement Partners.
Direct and oversee the day to day procurement activities of Procurement Officers where required.
Undertake high value or complex procurements where required.
To liaise with business units to understand their specific service needs and to ensure that all procurement projects contribute to the delivery of Councils objectives and support the Category Management Plan.
Carry out compliant procurement processes (including development of tender documents and evaluations), as prescribed by current Council procurement policy, contract standing orders and procurement strategies on behalf of business unit commissioners.
Provide regulatory, legal and corporate governance advice to business units, related to the procurement process, contract and specification development.
Develop best value sourcing options for consideration by the designated commissioner for specific procurements (e.g. multi/single source, outsource, framework, collaboration, type of procurement procedure) and which align with procurement strategies.
Lead and manage the procurement tendering process on behalf of business units where the contract value will exceed £160,000 (as amended from time to time), utilising the compliant tools and systems as prescribed by current procurement policy and guidelines.
To implement financial strategies to support the mid-term financial plan and manage the Business Unit's budgets ensuring that resource limits are not exceeded
Ensure all procurements are conducted within Council contract standing orders, current policies and public procurement regulations.
In conjunction with Council legal function, ensure procurement contracts are developed to provide clear and robust commercial arrangements and which address key performance criteria.
Support key stakeholders in supplier relationship and contract management, to ensure key performance indicators and service level agreements are embedded in all high risk, high value contracts.
Prepare and Lead on Social Value Initiatives and Social Value Evaluations.
Develop appropriate Community Wealth Building and Insourcing Strategies.
Act as the key point of contact for Strategic Procurement on matters relating to procurement process compliance (e.g. waiver request).
Utilise Council procurement and financial systems to maintain comprehensive and accurate records of procurement processes (e.g. DPS, tenders, RFQs, waivers etc.) to record contractual arrangements with suppliers.
Develop and maintain excellent working relationships with business commissioners that will enable most effective delivery of defined outcomes.
To support in-house training and workshops, relating to procurement processes, to officers in business units as necessary.
To provide technical and contractual advice and guidance to technical and non-technical clients regarding the most appropriate procurement solution and forms of contract (e.g. services, design and build, traditional construction, etc.) projects.
Ensure systems and processes deployed contribute to delivery of the savings and benefit targets as set by Head of Procurement and Strategic Sourcing Partners.
Be fully informed about all public procurement and other regulatory changes that may affect Council procurement and contractual operations.
To represent the Council at meetings with contractors and consultants, including other Local Authorities and at procurement forums etc.
To work flexibly across other areas of procurement in response to Council needs and changing workloads
Carry out all duties in compliance with internal governance, policy and procedure and all relevant external regulation or law.
Manage, support and mentor colleagues in developing their procurement skills.
Deliver and support contract and performance management across key contracts within the Council.
Post holder is responsible for accuracy and completeness of data. Data is used to report publicly on volume and value of all Council procurements above £500; to manage total expenditure; measure performance savings; and record approved exceptions to standard process and non-compliant activities.
Understanding, knowledge and ability to follow guidelines that ensures compliance to Health and Safety at Work, Data Protection and other statutory requirements.
Awareness of health and safety aspects and issues, first aid and manual handling in relation to working environment.
Knowledge and experience of using IT systems working knowledge adequate or sound knowledge required.
An understanding and commitment to promoting and implementing the Council’s Equal Opportunities policies.
Undertake any other duties consistent with the basic duties and objectives of the post.
Knowledge, Qualifications, Skills and Experience
Extensive experience of managing and delivering complex and high value public sector procurement tenders under Procurement Contract Regulations in local government, within the posts primary category.
Able to effectively manage the entire procurement life cycle unsupervised in at least 4 of the following procurement processes:
Competitive procedure with negotiation
Letting a framework
Experience in working with NEC and JCT forms of contracts.
To have excellent working knowledge of the construction and/or public realm category related industry Regulations to facilitate best value in procurement projects.
Able to creatively operate within the constraints of public procurement regulations. Act in a consultative manner with clients and colleagues to facilitate best outcomes.
Proven experience of developing and implementing strategic plans across a range of service areas.
Development of robust commercial specifications, contract performance and service level agreements.
Development and successful deployment of negotiation strategies.
Good knowledge of contract law. – including an understanding of existing and developing legislative issues such as the Public Contract Regulations, construction and public realm related specific Regulations.
Identifies, develops and implements best practice in supplier relationship management
Specialist knowledge and understanding of related procurement best practice, procurement process and output specifications
A well organised person with excellent time and task management abilities, with practical experience of managing an extensive work programme involving multiple stakeholders and across complex organisations, allocating tasks, directing resources and prioritising to achieve outcomes within demanding timescales.
Ability to interpret and present information concisely in a variety of methods e.g. orally, in writing and to confidently present to various internal and external stakeholder groups.
Ability to engage clients with professionalism and communicate effectively on potentially complex procurement regulations.
Highly developed analytical skills with the ability to critically appraise supplier bids and identify value opportunities.
A willingness to proactively develop and enhance the service offering of the role.
Ability to work effectively with a wide range of stakeholders including senior management, members, colleagues, other authorities, government agencies and suppliers
Experience in supporting a change programme within an organisation.
Excellent IT skills, in particular a minimum of intermediate Excel capability and experience in using sourcing systems.
Full CIPS or other relevant professional qualification/experience or undergoing study to complete a relevant professional qualification.
Contacts & Other Information
Main Contacts (Beyond Line Management Structure)
Heads of Service
Business unit commissioners
Strategic Procurement Partners
Shared Services Centre
External collaborative partners (e.g. NLSA; Homes for Haringey, other local authorities etc. )
Progression to Scale PO8 will require the post holder to fulfil all the duties listed above and in addition work under some supervision:
Develop Strategies for the entire category and deliver procurement life cycle unsupervised to ensure it meets the objectives of the Borough Plan.
To review spend against contract values and develop category strategies to ensure best value and provide expert advice to stake holders. Timely action is taken to ensure that any breaches are reported to the relevant service managers and remedial actions comply with E.U. regulations and CSO’s.
To review contract terms and conditions and provide initial advice and guidance in relation to dispute resolution.
To specialise in strategic procurement projects where higher levels of responsibility, stakeholder management and experience are necessary due to the complex nature of the markets and high value of projects
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