Facilities Helpdesk Administrator

Job Description

Facilities Helpdesk Administrator – Ruislip – FM Service Provider – 28k Temp to Perm

My client, a leading Facilities and Maintenance Provider are currently recruiting for an Experienced Facilities Helpdesk Administrator. This is an Exciting opportunity to work for a Facilities Management in Ruislip London. The successful candidate will have a proven track record working in Facilities Management.

Hours Of Work

Monday to Friday
8am to 5pm
Office based

Key Duties & Responsibilities

General Administration
PPMS
Support Head of Facilities when required to ensure adequate cover for absences or at peak times of building use
Have a working knowledge of key items of building management systems, security and fire alarm systems
Responsibility for opening and closing down jobs
Identify and report maintenance or safety problems and ensure these are recorded adequately.
Raising Quotes for client portfolio
Raising Purchase Orders and placing orders for engineers, sub-contractors
Completing all paperwork for monthly billing
Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
Compiling month end billing, inclusive of sales invoices + closure of WIP
To keep records of work carried out on site to ensure servicing and maintenance of all equipment is up to date
To manage and monitor any requests relating to the site, such as property maintenance, cleaning etc.
To assist in all Health, Safety & Environment procedures, including audits.
Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.

Requirements

Relevant experience of supporting facilities services
Experience of supervising contractors and service providers
IT Skills
Knowledge of health & safety and fire evacuation procedures
Experience working in a fast paced environment
Experience with CAFM systems
Experience with multiple contracts
General administration experience